What are Transfer Credits?
Transfer Credits are granted for courses taken at another accredited postsecondary institutions which are deemed as equivalent to a course at Seneca. This is a free service available to current full- and part-time students and former students who may require a credit in order to meet graduation requirements.
If you have a college or university level course that’s similar to a Seneca course, and achieved a minimum grade of C (60 per cent) for most diploma programs and a minimum grade of C+ (65 per cent) for Seneca degree programs, you may be eligible to apply for Transfer Credit at Seneca. To find out if your program has any additional policy requirements, please visit the Program Specific Policy Page.
If your Transfer Credit Request is successful, you will not be required to take the Seneca course and a grade of “TC” will be assigned. Courses with a grade of “TC” are not included as part of a student’s GPA calculation.
The deadline to submit Transfer Credit Requests for the Summer 2018 term is Friday, April, 13. Evaluation results for applications received after this deadline may not be processed prior to the College’s drop deadline.
How to apply
Students are encouraged to apply for Transfer Credit, at least four weeks prior to your semester start date. Please submit a complete Transfer Credit Request form (pdf) along with all supporting documentation. If you are requesting credit for more than 6 subjects, please fill in more than one form.
- Official Transcript (if you have previously submitted your official transcript, please indicate so on the form). A transcript is considered official when received through Ontario Colleges (OCAS), or sealed in the original envelope as issued by the institution. Opened transcripts are not considered official and will not be accepted.
- Full course outlines from the institution where they were completed (Course Calendar descriptions are not sufficient for evaluation).
- Postsecondary education which was obtained internationally requires one of the following World Education Services (WES) or International Credential Assessment Service of Canada (ICAS) evaluations in addition to an official transcript:
When you apply for your WES report, please make the Degree and Credit Transfer office a recipient. When WES notifies you that the report has been completed, please ensure that you follow up with our office to let us know the report is ready so it can be assessed.
- Postsecondary Comprehensive Report from the International Credential Assessment Service of Canada
If your original course outline is not in English, a certified translation of the document is required. The outlines must be translated, signed and sealed by a certified translating service or they will not be accepted. Please see the following website for certified translators in your area: http://www.atio.on.ca/
Please note: It may take several weeks for one of the above service providers to perform a credential evaluation. Please make sure to apply early.
Do not use this form if you are:
- requesting credit for a Seneca course based on the completion of another Seneca course. Please contact your Program Co-ordinator/Student Adviser for details regarding internal course equivalencies and substitution credits.
- requesting to obtain credit for a course you are currently taking, or will be taking in the future, at another postsecondary institution.
- appealing a previously evaluated transfer credit request. Please use the Transfer Credit Decision Review form (pdf).
Submitting your application
Please submit this form along with all supporting documentation through any one of the following methods:
Course outlines, official transcripts, and credential evaluations become the property of Seneca College and will not be returned.
Check the status of your request
Once you have submitted your Transfer Credit Request and all supporting documents, please monitor your Transfer Credit Report for a decision. The Transfer Credit Report can be accessed by logging into Student Centre and selecting “Transfer Credit Report” in the “ Academics” dropdown menu. Please note that evaluations will take approximately two to four weeks for review. Continue to monitor your account for outstanding decisions.
Drop course(s) if you recieve transfer credits
If you have been granted transfer credit for a subject you are currently enrolled in, it is your responsibility to drop the course from your timetable (if the credit is granted prior to the College’s drop deadline). Contact the Registration Office if you have questions about how transfer credit may affect your fees.
Frequently Asked Questions
Can I find out how much Transfer Credit I will receive before I enrol in a Seneca program?
Unless your previous post-secondary institution has a formal agreement with a program at Seneca which outlines how much credit you would receive, Transfer Credit evaluation decisions will not be processed until you become a Seneca student. Students can visit the ONTransfer course for course equivalency database which does outline which courses have been granted from institutions in the province of Ontario.
If I drop a course because I have been granted Transfer Credit, will this affect my OSAP funding?
Check with the Financial Aid Office to determine whether your remaining course load affects your eligibility for OSAP assistance.
If I am granted transfer credit for a course currently on my timetable, how do I remove it?
Students are expected to drop courses for which they have been granted transfer credit by themselves on their student centre account.
If you do receive a decision until after the drop deadline, please contact your Registration Adviser to inform them that a credit has been granted. They will confirm all deadlines have been met and if eligible, can drop the course from your timetable.
Is there a limit to how much credit I can transfer?
No more than 65 per cent of a degree level program can be awarded credit through Transfer Credit for credits from a 3-year diploma program, and no more than 40 per cent for credits from a 2-year diploma program. A minimum of 25 per cent of the credit for a program must be earned at Seneca. For further information, please visit Seneca’s Academic Policy.
Can I further discuss a Transfer Credit decision if I don’t agree with it?
If you do not agree with a credit which has been granted, or if you want to appeal a credit that has been denied, you must submit a Transfer Credit Decision Review application.
Please submit the following:
- A completed Transfer Credit Decision Review form (pdf)
- A letter outlining the reason for the requested review
- Supporting documentation which may help your appeal
- A copy of your course outline
Please note, decision reviews may take two to four weeks for evaluation.
8. Grades and Examinations
8.1 Grading Policy
Effective September 2015 all courses offered by the College are graded or designated as follows:
1. Final Grades
|Grade Point Value|
|A+||90% to 100%||4.0|
|A||80% to 89%||4.0|
|B+||75% to 79%||3.5|
|B||70% to 74%||3.0|
|C+||65% to 69%||2.5|
|C||60% to 64%||2.0|
|D+||55% to 59||1.5|
|D||50% to 54%||1.0|
|F||0% to 49% (Not a Pass)||0.0|
|OR DNA||Registered but did not attend and did not officially withdraw||0.0|
|CTC||Conditional Transfer Credit||-|
2. Temporary Grades
|SUP||Supplemental privilege granted for whatever reason (see 8.6)|
|DEF||Deferred examination granted (see 8.7)|
|INC||Specific work needs to be completed before final grade will be assigned (see 8.8)|
3. Other Designation
|DNA||Registered but did not attend and did not officially withdraw|
|WD||Withdrew from course officially before deadline (without penalty)|
|DNC||Did not complete|
|***||Officially withdrew from College|
|AEG||Aegrotat (see 8.5)|
(Note: For degree programs, the minimum grade required for promotion is an average of C+ (65%) in courses in the main field of study, and a C (60%) in all other courses.)
8.2 Grade Point Average (GPA)
There will be four separate GPAs calculated and presented to students studying at Seneca College.
- The grade point average for all graded courses which are attempted in a single term
- The grade point average for all graded courses regardless of the term
- The grade point average of all graded courses applicable to a specific credential requirement.
Graduating Program GPA
- The grade point average of all graded courses used toward the credential requirement upon graduation.
8.3 Calculating GPA
Information on how to calculate your GPA is available here.
8.4 President's Honour List
The President's Honour List recognizes consistently outstanding achievement by students.
President's Honour List standing is granted to full-time students who have achieved a grade point average of 4.0 for the academic term. Students who have an accommodation approved by Counselling and Accessibility Services for the equivalent of a full-time course load are eligible for this standing.
President's Honour List standing may also be granted to students in Continuing Education who have consistently maintained a 4.0 cumulative grade point average throughout a one-year period (3 consecutive terms), provided that the student has been registered in a minimum of four courses from Continuing Education during that period.
8.5 Aegrotat Standing
If the student does not officially withdraw, but could not write the examination or complete a portion of the term work due to illness or any other equally compelling reason, he/she may be accorded Aegrotat Standing (AEG). Where AEG is awarded, it represents the minimum pass for graduation purposes. A student who is awarded Aegrotat Standing may request permission to write a deferred examination. If such a student achieves a grade higher than the minimum, this will be the grade credited for the course.
8.6 Supplemental Privilege
A Promotion Committee may recommend "Supplemental Privilege" (for full-time students - in not more than 2 courses in a 5 course term) for a student who has failed to meet the minimum requirements for a course. The privilege entitles the student, on payment of a fee, to write an examination in that course or to complete other prescribed work as directed by the Promotion Committee.
No grade higher than a minimum pass for graduation purposes may be attained through removal of a supplemental condition.
8.7 Deferred Examinations
A deferred examination privilege may be granted for circumstances arising on compassionate grounds; e.g., death in a family, illness, or other circumstances beyond the student's control.
Documentation of the extenuating circumstances must be provided by the student.
The responsibility to grant deferred examinations rests with the Chair or designate. Notification to the Promotion Committee will be provided.
The student's grade will be determined in the same manner as if the student had written the final examination. The normal supplemental examination fee will be waived for deferred examinations.
8.8 Incomplete Grade
With the approval of the Promotion Committee a student may be given the grade "INC" (Incomplete). In this case the student will receive a letter indicating work yet to be completed and the date by which it must be submitted to satisfy the course requirements. The notation "INC" will be changed to "F" if the assigned work is not completed by the designated date.
8.9 Good Standing
Students will only be eligible to graduate with a Seneca College certificate or diploma if they have maintained an overall good standing (1.7 Program GPA) in their current program of study.
Students in degree programs will be eligible to graduate when they have obtained an average of C+ (2.5 GPA) in courses in the main field of study, and an average of C (2.0 GPA) in all other courses.
8.10 Minimum Acceptable Performance
Students who are not successful in two or more term courses during a regular day term may be required, on the recommendation of a Promotion Committee, to withdraw from full-time and/or part-time studies for at least one term. Part-time or partial load students will be assessed in terms of minimum acceptable performance relative to the number of courses carried.
For degree programs, the minimum requirement for graduation is an average of C+ (2.5) in courses in the main field of study, and an average of C (2.0) in all other courses.
Monitored evaluation of no less than 30% will normally be a required element of the modes of evaluation.
8.12 Assignment Submission
Assignment deadlines will be communicated to students in writing. It is the responsibility of the student to submit all assignments by the published submission deadline.
Any student in need of an extended deadline must negotiate an extension with the faculty in advance of the published deadline. Only under extenuating circumstances will late assignments be accepted without communication prior to the deadline. Documentation of the extenuating circumstances must be provided by the student upon request. At the discretion of the faculty, deductions may be applied for any late assignment submissions.